Welcome to the TCOE Employee Information Page.
Below are links and information to Payroll Forms, Supplemental Retirement Savings Options, Supplemental Insurance, and Timesheets. To access Open Enrollment Forms and Information, please see the Health & Welfare Page.
TCOE Employee Forms and Links
TCOE Employee Information
TCOE Section 125 Cafeteria Plan
What is a 125 Plan? What does that mean for me?
The IRS Code Section 125 allows employers to implement an employee benefit arrangement/plan under which active employees are allowed to withhold a portion of their salary on a pre-tax basis to cover the cost of qualifying insurance premiums, medical expenses and dependent day care expenses. Because Section 125 Cafeteria Plan benefits are free from federal and state income tax, an employee's taxable income is reduced which increases take-home pay. In many cases, employer savings can add up to as much as 20% of every dollar being passed through the plan, and employees can save up to 40% depending on their tax bracket.
Regular full-time, classified, management and academic employees are eligible for 125 plan benefits through payroll deduction on their first day of work. The plan is administered by American Family Life Assurance Company (AFLAC). Enrollment must be renewed each year during open enrollment in October/November. For additional information, please contact the Human Resource Benefit Analyst at 530-623-2861 x225.
Examples of TCOE 125 Plan Employee Benefits
**Employee health premium deductions (including medical, vision & dental) **Employee flexible spending account contributions and health savings account contributions **Group accident, critical illness, cancer, dental, dependent day care and various other voluntary supplemental insurance policies
Enrollment / Claim Forms and Rate Sheets at a Quick Glance
- AFLAC Group Enrollment Forms
- Filing A Claim - AFLAC Group
- Quick Rate Sheet Summary
- Other AFLAC Benefits Rate Sheet
Aflac Benefits Brochures and detailed Rate Sheets
TCOE Group Accident Benefits
TCOE Group Critical Illness / Cancer Benefits
- AFLAC Group Critical Illness Cancer Brochure
- Critical Illness Rate Sheet
- Critical Illness Buy-Up Rate Sheet - for Aflac Critical Illness members increase benefits rate sheet
Flexible Speding Accounts
- Flex Benefits Plan Card Flyer
- Flex Benefits PlanStandard Enrollment Form
- Flex Benefits Plan Limited Enrollment Form
- MyFlex Mobile App Flyer
|AFLAC Rep: Terri Runolfson Email: Terri RunolfsonOffice: 530-347-7232FAX: 530 347-4163||AFLAC Rep:Vicki Whaley Email: Vicki WhaleyOffice: 530 623-9500FAX 530 623-256|
“Attention Employees: If you would like to contribute, change, or stop a 403(b) or 457 deduction through Envoy, please submit your completed Salary Reduction Agreement to your district Business Manager. For TCOE employees, submit your SRA to April Angelone in the HR/Payroll Department. *Faxing SRA’s is no longer an appropriate form of submission. All SRA’s MUST be sent to the appropriate business manager in order to be processed correctly.”
The Plan permits all employees to be eligible for plan participation immediately upon employment, via payroll deduction to a 403(b)/457 plan chosen from the District's list of approved vendors (excluding students performing services for the District). The District's approved vendor list is available on the Envoy Plan Services TCOE website. For 2017-18 the maximum pre-tax contribution is $18,500. The over 50 "catch-up" (if qualified) is $6,000. The district also offers a 457(b) Deferred Compensation Plan by CalPERS and LSW with equal pre-tax maximum contributions as the 403(b). For detailed additional information and forms, use the plan information and forms link on the right.
The annual Air/Ground Ambulance service group membership renewal for Trinity County Office of Education AND participating districts is upon us. Active and retired employees are welcome to join our group. Attached is the full Medical Transport Application. If anyone is interested in the group membership, please fill out the application FULLY and return it to April Angelone at TCOE by 3/1/2018. For active employees, the one-time annual fee can be deducted from payroll. On the last page of the application where you fill out the payment information, just put “payroll deduction” and we’ll handle it from here. If you would prefer to pay by personal check, please write it out to the Trinity County Office of Education and staple it to your application.
A few of the benefits of the Air/Ground ambulance package include:
- Air transport by PHI or REACH for Life, and ground services through Trinity County Life Support
- Coverage for you and everyone living in your residence all for one low annual fee ($150)
- Financial security of knowing that if you ever need the ambulance service (ground or air), the cost is already covered
- You are entitled to receive any medically necessary service provided by TCLS
- Your membership and donations help make it possible for Trinity County Life Support to have the best emergency medical equipment and training available
If you are interested in purchasing the membership, please be sure to return your application to April Angelone by 3/1/2018. Employees who are already have a membership will receive a separate renewal notice. Note, the attached application includes coverage area maps and details regarding the service provided. Coverage will begin 4/1/2018.